Before you start
To invite promoters to a campaign, your workspace must be on the Organiser Core or Pro plan. Free workspaces can create events but cannot run contracted promoter campaigns.
You can only invite promoters once you have enabled managed promotion for a specific event.
Enable managed promotion
- Open your event from the Events tab.
- Navigate to the Audience section during event creation or setup.
- Toggle Managed promotion to on.
- Review the campaign pricing and service terms presented by Crowdstack.
- Confirm to activate the campaign for this event.
Invite promoters
Once the campaign is active, you can add suppliers from the Crowdstack network.
Add an existing promoter
If the promoter already has a Crowdstack account:
- Select Search existing promoters.
- Enter the promoter's name or city to find their profile.
- Select the correct profile from the search results.
- The system will send an invitation to the promoter to accept the campaign engagement.
Promoters receive a notification if they have not accepted an invite 48 hours before doors open. If a promoter clicks an old link after accepting, they are taken straight to their dashboard.
Invite a new promoter
If you wish to work with someone new to the platform:
- Select Invite new promoter.
- Send the invitation via the provided link or contact details.
The individual will land on an acceptance page attached to their current Crowdstack account. They do not need to create a second account. They must enter a promoter or trading name and accept the invitation.
Next, they must complete their supplier profile, provide payout details and sign the supplier agreement. Paid campaign terms become available only after Crowdstack approves their eligibility.
What happens next
- Attribution: Once a promoter accepts, Crowdstack generates unique attribution links for them. They can access these via their dashboard at /app/promoter/events.
- Tracking: Registrations and check-ins linked to these codes accumulate as evidence. Earnings remain estimated until the event ends and the performance snapshot is locked.
- Verification: You can check if a specific guest registered through a promoter by using the invite check tool in the promoter dashboard.
You can view the status of all invitations and accepted engagements in the Promoters section of your workspace.